Tips to get organized at work
Maintaining organization in the workspace is extremely important for any professional who wants more productivity and quality. One of the reasons about the importance of being organized is that it reduces the level of stress and helps us to be more serene and calm. By being organized, we will know what to do depending on where we are and we can avoid worrying about issues or things that we cannot solve at the moment.
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1. Focus on what's important at the moment
Set daily priorities to meet your goals. Keep pictures or inspirational images nearby so you can keep your goals in mind and work in order to achieve them.
2. Make lists
Make daily, weekly and monthly lists of important tasks. Review your daily priorities at the beginning of each day. This is one of the most important steps to get really organized, so try to always remember making lists.
3. Manage your time
Schedule quiet times to perform the tasks that require the most concentration. Do your most demanding work when your energy is at its peak; leave less demanding work for other times. If you tend to procrastinate, focus on the sense of accomplishment you will feel when the work is finished. Use your commuting time to plan the day's activities.
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4. Use calendars and planners
Check your work calendar daily to review your activities and avoid conflicts. Write down all commitments in pencil rather than relying on your memory. Use forms and planning and scheduling software to help you map out long-term projects.
5. Reduce clutter
Clear your workspace. Keep only the most important items and information you need on a daily basis at the top of your desk. File materials you rarely use. Throw away duplicate information and materials that will soon become obsolete. Leave blank space on shelves so you can grow.
6. Organize by priority
Organize files by priority and keep the most important ones within easy reach. Spend 15 minutes at the end of each day cleaning your desk and 15 minutes the next morning planning your activities for the day.
7. Track progress
To make sure you reach your goals in the time you set for yourself, try to track your progress. Tracking progress can also help you identify when you are most productive. For example, you may notice that you accomplish more at the beginning of the week or in the morning. With this information, you can decide when to work on your most important tasks.
Some methods of tracking your progress include recording the time you've worked, tallying hours spent on a project, and blocking out periods of the day when you complete tasks.
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8. Limit distractions
It is much easier to concentrate on work for extended periods of time in an organized workspace. When you limit distractions, you stay focused on the task at hand. Limit distractions by keeping your space organized and simple. Keep common distractions, such as your phone, at your desk or in another room.
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